Category Archives: Club Vote

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Membership

Individuals shall be considered members of Baltibrew upon payment of dues. One is considered a member in good standing if current dues are paid in full.  One is considered an active member if they have participated in at least 50% of votes from the previous calendar year.  New members will be considered active upon the meeting following their initial payment of dues.

Members retain certain privileges, including, but not limited to: participation in club votes, access to the Members Only sections of baltibrew.org, and the right to participate in club activities (such as group brews).

Dues

A membership fee (“dues”) shall be paid annually at a rate determined by the club.

Current fee schedules will be posted on baltibrew.org.

 Annual dues are due on the anniversary of the date dues were paid in the previous calendar year.

Any member who is 30 days or more past due on their annual dues shall lose their status as a member in good standing until their dues are paid.

Only Balitbrew members in good standing are eligible to vote on changes to dues.

Whenever possible, dues will be paid online using the membership system on baltibrew.org. Members who do not use the online system are responsible for paying their dues on time to either the Treasurer or Meeting Czar.

Officers

Baltibrew Officers serve the calendar year (January through December) following their election. Officers are tasked with upholding the bylaws of the club, continuing the mission of the club as delineated within the charter, and are expected to set an example of what it means to be an exemplary member of the club by encouraging participation, communication, and camaraderie amongst members.

Each year, nominations for new Officers will be submitted during the October meeting.  Each nomination must have a second to become a candidate for the position, and the nominee must also accept.  Additional nominations can be made electronically until the November meeting.  At the November meeting, candidates will be allowed brief stump speeches for their desired position.  Candidates running unopposed are encouraged, but not required, to make stump speeches.  Candidates not in attendance are encouraged to submit their stump speeches to the Meeting Czar so they can be included in the agenda.  Following the November meeting, candidates running unopposed will be granted their positions, and an electronic vote will commence for all remaining (contested) positions.  Results will be announced at the December meeting, and all elected/granted Officers will assume their positions at the meeting's conclusion.

Requirements and responsibilities to run for and hold office:

• No member of Baltibrew may hold more than one of the elected positions at any one time.
• All candidates for elected positions MUST be members of Baltibrew in good standing.
• Any officer may, at any time, designate an alternate for their position or delegate any of their duties (temporarily or permanently) in the event that the officer is unable to fulfill their duties.  Alternates will not be elected, but rather chosen by the elected officer (with their permission). Alternates must possess the skills required to fulfill the duties to which they are assigned.
• Failure by the officer to perform or delegate his/her duties for three consecutive months shall result in a vote to determine their removal from the elected position. Officers who are removed from their position by vote shall be replaced by the alternate as acting officer for the remainder of the term. In the event that an appointed alternate is no longer able to fulfill the duties of the position or is removed from office, the position shall be made eligible for re-election by popular vote for the remainder of the term.
• Officers shall have the ability to create posts on baltibrew.org. All website posts must be relevant to club business. No inappropriate posts will be tolerated, and may result in disciplinary action.
• All officers can be re-elected. However, officers are required to run for re-election each year and all interested members are encouraged to run for all positions. No preference should be given for incumbency in annual elections.

Chilibrew Czar

• Serves as the task Czar for Chilibrew, and heads the Chilibrew committee.
• Assembles sufficient volunteer organizers to plan and execute Chilibrew.
• Coordinates the production, sale, and storage of club merchandise with the Treasurer.

Education Czar

• Curates the educational program and presentations at each meeting.
• Is not responsible for personally presenting the educational topics, but can solicit or coordinate presentations by others.

Free State Homebrew Club Guild (FSHCG) Representative [Guild Rep]

• Attends bi-monthly FSHCG meetings (6 per year).
• Delivers payment of annual FSHCG membership dues (check written or reimbursed by Baltibrew).
• Manages club interactions via email with the FSHCG, promotes club activities/events at Guild meetings.
• Promotes FSHCG activities, and fosters member participation in Guild events.
• Organizes Baltibrew participation in the Guild Holiday Party.

Meeting Czar

• Organizes and hosts the monthly club meetings.
• Solicits agenda items one week before each meeting.
• Ensures meeting reminder emails and agenda items are circulated 48 hours or more before a meeting.
• Runs the monthly meeting.
• Oversees online votes.
• Manages the Baltibrew email account, acts as point of contact for new interactions.
• Manages member status in conjunction with the Treasurer.
• Must be versed in Robert’s Rules of Order, and will retain one copy for use/reference at monthly meetings.

Social Secretary

• Records meeting proceedings.
• Presents meeting minutes to the Webmaster for posting within one week.
• Curates social activities (including group brews) over the course of the year outside of the monthly meetings.
• Includes happy hours, meet-ups, brewery tours, etc.
• Is responsible for event promotion on social media accounts and baltibrew.org.
• Manages social media accounts in conjunction with the Webmaster.

Treasurer

• Manages club funds
  • Distributes funds for club obligations as agreed upon by the Executive Board.
  • Keeps receipts/maintains general records of club expenses.
  • Prepares and submits semi-annual financial reports to the Executive Board.
• Collects dues
  • Notifies non-members who have attended three (3) meetings to pay dues and become members.
  • Notifies members who have not paid current dues that they may lose status as a member in good standing before the 30-day deadline, and notifies members once they are no longer in good standing.
• Manages member status in conjunction with the Meeting Czar.
• Coordinates the production, sale, and storage of Baltibrew merchandise with the Chilibrew Czar.
• Responsible for obtaining liquor licenses and insurance as needed for events in coordination with the Social Secretary.

Webmaster

• Maintains baltibrew.org and other associated Web content.
• Manages social media accounts in conjunction with the Social Secretary.
• Ensures meeting minutes are posted on baltibrew.org within one week of each meeting.
• Reviews website posts by officers for style and appropriateness, as needed.
• Trains other officers in appropriate use/stylistic consistency.
• Manages club email list.
• Moderates electronic discussion.
• WordPress skills required.

Meetings

Meetings will be held once per month at a time and location noted on baltibrew.org. All meetings should take place within Baltimore City limits. This does not limit group brews or any other club-related events from occurring outside of Baltimore City limits.

Meeting date(s) and time(s) are subject to change with a minimum of 48 hours’ notice to all members in good standing, and may be changed permanently by vote. All meetings will be governed in accordance with Robert’s Rules of Order (a copy of which shall be present at each meeting), and will be overseen by the Meeting Czar.

All attendees are required to sign in at each meeting, identify themselves as either a member or non-member, and whether or not their dues are currently paid to the best of their knowledge. Non-members who have attended three (3) meetings without having paid dues will be contacted by the Treasurer to do so.

Club Proposals

• Proposals for new business will be submitted to members at monthly meetings and/or via post on baltibrew.org.
• Proposals should be submitted to the Meeting Czar during the week prior to each meeting. In order to prevent club business from running over the allotted time, new business may be tabled for an electronic discussion or review by all members, then discussed during the next month's meeting.

• Monthly meeting agendas, proposals, and other items for discussion shall be circulated to members by the Meeting Czar at least 48 hours prior to the scheduled meeting.
• Minutes from meetings shall be recorded by the Social Secretary and posted to baltibrew.org by the Webmaster within one week of each meeting.

Club Business/Parliamentary Rules

Club business shall constitute at most one hour (whenever possible) of the meeting agenda.

• Voting shall take place during monthly meetings or via electronic voting; a simple majority (50%+1) of quorum is required for any motion to pass or fail.
• A quorum shall be considered the participation of a minimum of 50% of active members in good standing for a vote.
• Changes to Baltibrew charter, bylaws, or articles will require a quorum of ⅔ of active members in good standing.
• Votes relating to substantial changes in club practices, business, or substantial expense shall be conducted electronically.

This post will serve as the vote for the 2018 BaltiBrew officers.  The following members have been nominated:

• Brewmaster - Jon Blair
• Chilibrew Task Czar - Ciaran Ussher
• Education Czar - Kristofer Quinn
• Monthly Meeting Czar - Vacant
• Free State Homebrew Guild Representative - Nate Remlinger
• Quartermaster - Vacant
• Secretary - Vacant
• Social Secretary - Jacob Wolf
• Treasurer - Gregory Schwender
• Website Coordinator - Jude Finnell

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The Bylaws Subcommittee presents bylaws for approval, to be voted upon from now (8 p.m. on Friday, October 30th, 2015) and for a voting period of one week (ending at 8 p.m. on Friday, November 6th, 2015.)

The following link to bylaws may be shared to anyone, but only members may vote: https://docs.google.com/document/d/1qherWUTwzrnRJnG6oopG9B8-Vbs6PDfW4HYCLRLNPG8/

Your options are that you approve the bylaws with a "Yes" vote, you disapprove of the bylaws with a "No" vote, or you may abstain from voting with an "Abstain" vote.

We would like ALL dues-current members of the club to cast a vote, or register that they abstain. This is an important issue and we hope you will weigh in on it.

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Voting to decide which path — or no path at all — Baltibrew will take toward nonprofit status is now open.

Voting will close at 11:59 p.m. on Thursday the 30th of April.

If you have any questions about the options, please contact the subcommittee via email.

We ask that all dues-paid members vote, or at least indicate that they wish to abstain from voting.

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This is our first attempt to use the voting system under the members only functionality resultant of your paid dues. Please report any issues you have to baltibrew at gmail.com — thanks.

Per last night's meeting, we'll be voting whether to use a portion of club funds to aid in our support of Sour Hour at this year's MashOut event. The proposed level of MashOut Funding is $100 to be used to purchase breads, cheeses, and charcuterie to accompany sour ales during Baltibrew member, Jason Heinen's presentation at the opening of the event.

As stated during the meeting, this is an opportunity to showcase Baltibrew's commitment to experimentation, and quality beer making on a wider stage as clubs from surrounding states attend the event.

Please vote one time only.

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Hope this holiday season is treating you well and giving you good excuses to brew, drink, and spill beer. Tomorrows meeting will be part normal monthly meeting and part "what a hell of a year we've had" celebration.  So in addition to bringing a chair and homebrew (per usual) you are also encouraged to bring food (homemade or otherwise) and whatever else you would like to share.

Show starts at 8pm sharp.

Agenda:

• Educational Topic: GRAINS.  What makes specialty malts so different, the diastatic power of base malts, and how to incorporate base, specialty, and adjuncts into successful mash bills for recipes.
• BL4 discussion/voting.
• 2014 Officer nominations. wanna be an officer? speak up..it's fun!
• January Brew details: who/what/when/where
• Party. Drink. Eat. Be merry.

We hope that you can join us to talk shop and have some laughs